Job Description

The HT Group is partnering with a reputable law firm to hire a detail-oriented Administrative Assistant to support the bonds team with the preparation and management of bond transcripts and related legal documentation. The team handles 200+ transactions annually, making this a high-volume, deadline-driven role where accuracy and organization are critical. This is an excellent opportunity for someone who enjoys detail-oriented administrative work, is comfortable managing large volumes of documents, and can work independently while knowing when to ask questions. No prior law firm experience is required.

Our client is known for its outstanding company culture, fostering a supportive, collaborative environment where employees are valued and set up for success.

Location: Houston, TX 77027 — Onsite

Compensation: $60K–$70K base

Type: Direct Hire

What You’ll Do
Prepare, assemble, and manage bond transcripts and supporting legal documents with a high degree of accuracy
Review and proofread materials for accuracy, consistency, completeness, and formatting
Manage a high volume of documents and transactions while meeting strict deadlines
Coordinate distribution of finalized documents and draft transmittal correspondence
Manage multiple projects simultaneously and track outstanding items and deadlines
Partner with internal teams and external consultants to gather information and resolve missing items
Support contract review processes, including monitoring requests and tracking updates
Assist with board meeting logistics, including scheduling and preparation of materials
Maintain organized records using document management and file-sharing systems
Update client and transaction information as needed
Qualifications
Bachelor’s degree required
5+ years of professional administrative or support experience
Experience with legal, financial, transactional, or other highly detailed documentation preferred
Strong proficiency in Microsoft Word and Excel
Experience with Adobe Acrobat/PDFs and document management/file-sharing systems such as NetDocuments or Dropbox
Excellent attention to detail, proofreading, and written communication skills
Comfortable working in a high-volume, repetitive, deadline-driven environment
Highly organized with strong time management and ability to manage multiple priorities
Able to work independently, use good judgment, and know when to ask questions
Professional, proactive, and dependable
Ability to handle sensitive information with discretion
No prior law firm experience required
#HPIND

Job Tags

Permanent employment, Contract work

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Bonds Administrative Assistant Job at The HT Group, Houston, TX

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