Personal & Executive Assistant
Location: On-Site
Job Type: Full-Time
HireFrontier is recruiting a dependable, highly organized Personal & Executive Assistant to support a client with both professional and personal administrative needs. This is a trust-based role requiring discretion, resourcefulness, and the ability to juggle shifting priorities in a fast-moving environment.
● Handle personal errands, appointments, and confidential matters with sound judgment
● Manage a complex Outlook calendar including court dates, travel, and meetings
● Draft correspondence, proofread legal/business documents, transcribe notes, and prepare reports
● Track project timelines and deliverables, coordinating with stakeholders
● Handle office administration: filing, data entry, and QuickBooks bookkeeping
● Support logistics for meetings, legal events, and conferences
● Full calendar management
● Scheduling meetings, appointments, and travel
● Email and document organization
● Administrative support for legal and business operations
● Project coordination and follow-up
● Preparing documents and legal materials with accuracy
● Running personal and business errands
● Occasional weekend availability
● Miscellaneous logistical support
● Assisting with special projects as needed
●1+ years supporting executives or attorneys preferred
● Strong track record in administrative or office management roles
● Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook)
● Excellent organization and time management under pressure
● Polished written/verbal communication and phone etiquette
● Trustworthy with confidential information
● Event/project coordination experience a plus
● Spanish or Mandarin fluency preferred
● Valid driver's license required
● Health insurance
● Vision insurance
● Dental insurance
● Monthly Metro Card
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